Privacy Policy

Information we collect

Depending on how you use the site, we may collect:

• Contact and identity information, such as your name, preferred name, address, email address, and telephone number.
• Applicant and employment information, including application responses, résumé, availability, store preferences, work history, interview notes, employment status, reviews, disciplinary records, schedule, PTO, and time-card information.
• Payroll and onboarding information, such as date of birth, Social Security number, tax and work-authorization documents, banking information, compensation information, and uploaded files.
• Account and authentication information, including usernames, access codes, and encrypted or otherwise protected credentials.
• Technical information, such as IP address, device and browser information, timestamps, login activity, and clock-in or clock-out records.
• Communications, including emails, text-message preferences, consent records, and messages relating to hiring, onboarding, scheduling, employment, or workplace administration.

How we use information

We use information to:

• process applications and administer interviews, hiring, onboarding, employment, scheduling, payroll, benefits, PTO, timekeeping, and employee records;
• authenticate users, provide access to the employee portal, and protect the site and its users;
• communicate about an application, onboarding steps, employment, scheduling, workplace notices, or other requested services;
• maintain business records, troubleshoot the site, prevent fraud or misuse, and comply with legal obligations; and
• establish, exercise, or defend legal rights.

How we disclose information

We may disclose information only as reasonably necessary to:

• authorized HBC owners, administrators, managers, and personnel who need it for legitimate business or employment purposes;
• vendors that provide hosting, storage, security, email, messaging, document, payroll, benefits, or other operational services under appropriate restrictions;
• government agencies, regulators, law enforcement, courts, or other parties when required by law or necessary to protect rights, safety, and security; or
• a successor in connection with a merger, financing, sale, or transfer of all or part of the business, subject to applicable law.

We do not sell personal information.

Data retention and security

We retain information for as long as reasonably necessary for the purposes described above, including employment, tax, recordkeeping, dispute, and legal requirements. We use administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

Your choices and requests

You may ask to review or correct certain personal information, update your communication preferences, or raise a privacy concern by contacting us. We may need to verify your identity before acting on a request, and some records may be retained where required or permitted by law.

Children’s privacy

This site is intended for job applicants, employees, and authorized personnel. It is not directed to children under 13, and we do not knowingly collect personal information from children under 13 through this site.

Changes to this policy

We may update this Privacy Policy from time to time. The revised policy will be posted on this page with a new effective date. Material changes will be communicated when required by law.